2020 Board of Director’s Meeting Notes

Edenton North Homeowners Association Board of Director’s Meeting, June 11, 2020

Present: Charles Williams, Larry Link, Kent Lovelace, Rick Tast, Karen Gilbert, Linda Petersen, Joyce Huff, Marcia Gartzke.

Charles indicated that the Commons Committee assessed the trees in the commons area. Several trees need to be removed or trimmed. Three bids were received for this work. Christensen tree service was chosen with the lowest bid.

Joyce Huff presented the Proposed Budget. Since our fiscal year does not end until the end of June, it was a preliminary budget. Once Joyce has received and paid all the bills, she will complete the Proposed Budget. However, the Board agreed that the Long-Term Pond Maintenance (normally $5000) will not be funded in the 20/21 fiscal year because the Reserve currently has $75,000 in it and the cost of removing trees and trimming others will cost nearly $5000. The work on the trees will not be completed before this fiscal year end; therefore it will be a 20/21 expense. The association dues for B Lot members will be reduced to $40. Dues for A Lot members will remain at $250 and C Lot members will remain at $10. Larry Link made a motion to approve the preliminary budget and association annual dues. Rick Tast seconded. Carried.

Due to the current Covid-19 pandemic, there was much discussion on how to hold the Annual
meeting. Rick Tast made a motion to hold it virtually via Zoom. Larry Link seconded. After much discussion, the motion carried 6 – 2. It is scheduled for July 29 at 7 PM. Rick Tast offered to set up the Zoom meeting and will help Charles facilitate the meeting. There are three Board positions to fill. Dave Holland has moved out of the neighborhood and Linda Petersen will be moving later this summer. Marcia Gartzke’s term expires after the Annual Meeting. The Board was asked to obtain nominations from their neighbors.

The Annual Meeting agenda, proposed budget and bill for the association dues will go out to the members 2 weeks prior to the meeting. The Zoom invitation will be posted on the association website http://www.edentonnorth.com along with the Commons Committee report.

Thanks to Joe Shandera for all his work on the Commons Committee. Also a special thanks to Linda Petersen for her work on the Board since it’s inception. She served as the Treasurer for many years.

Larry Link made a motion to adjourn. Rick Tast seconded. Carried

ADDENDUM: Through the week following the Board meeting, there was some uneasiness voiced by various Board members about handling a virtual Annual Meeting. It was felt that our neighborhood residents would be better served by having a face-to-face meeting when it is safe to do so. Therefore, Marcia Gartzke made the following e-mail motion:

Due to the current COVID-19 situation and lack of a Zoom account, I make a motion to postpone the Annual HOA Meeting until a decision as to a date and location can be determined, based on DHHS Health Directives. The meeting date and location shall be determined no later than September 1, with a meeting being held in the Commons area as a last resort.

Joyce Huff seconded the motion. The Board cast their votes via email. The motion carried 7-1. Respectfully submitted, Marcia Gartzke, Secretary