The Board Meeting was held at the home of Charles Williams.  Members present were Charles Williams, Karen Gilbert, Kent Lovelace, Rick Tast and Joyce Huff.  Charles called Larry Link and he joined the meeting by phone. 

President Williams called the meeting to order at 7 PM.  A request was made that Joyce Huff prepare minutes for the meeting since no Secretary has been elected for this fiscal year, and the Board agreed unanimously.   

President Williams announced that the only Agenda Item for the meeting was the discussion and decision on bids received by the Commons Committee for repair and stabilization of the ponds. 

In November 2020, it had been reported to Joe Shandera, Commons Committee Chairman, by numerous members that there was significant erosion on both ponds.  Two separate meetings were held at the sites with the different Commons Committee Members.  It was suggested that we contact experts at NRD to evaluate the severity.  During review of the erosion situation, it was discovered that the culverts on the South Pond had eroded and were starting to move.  Joe Shandera contacted a number of firms requesting bids for the work, submitted the request to NRD for the Community Assistance Program, and now wanted our review and decisions regarding the project.

Motion was made by Kent Lovelace to accept the Bookstrom proposal, in conjunction with the NRD Grant, for erosion control and repair and stabilization of both ponds and associated inlets and outlets.  Joyce Huff seconded the motion. 

Question was asked as to why there were not more bids available, and Joe’s process was reported as the following contacts:

• Sampson Construction – they were not interested in the job
• General Excavating – they recommended Gana be contacted for the job
• Gana Trucking and Excavation – bid received for $60,700
• H. R. Bookstrom Construction – $36,440 + $2,500 for seeding tall fescue
• Hampton Construction – was going to send list of recommendations, but was not received
• Another business recommended was a one-man shop, which Joe discussed with Charles, and decided not to spend time with that firm

Question also asked whether we had considered other options for pond maintenance.  The Commons Committee has received recommendations from NRD that if shoreline pond grass is allowed to grow to height of 1 ft, that should help stabilize the shoreline. Our mowing crew has been given these instructions. 

Karen Gilbert had initially asked about references for Bookstrom, researched online and reported positive reviews.  NRD reported they have had good experience with them.  Phil Zillig, Preserve Homeowners Association, also reported positive experience with the company. 

Motion was made by Larry Link to call for a vote on the Bookstrom bid for the pond work, along with the NRD Grant, and motion was seconded by Rick Tast.  President Williams called for individual verbal votes, and the project was approved by a vote of 5-1. 

Motion made by Rick Tast for meeting to adjourn, and seconded by Karen Gilbert.  Motion approved and meeting adjourned.              

POND EROSION PROJECT

In September of 2020, several neighbors living around the stormwater retention ponds noticed increased erosion of the banks and brought this to the attention of the Edenton North Commons Committee.  Contact was made with four companies to provide us with their suggestions for remediating the erosion and an estimate to complete the work.  At the suggestion of one of the committee members, Lower Platte South Natural Resources District was contacted to provide their expertise.  Tracey Zayac met with Joe Shandera on November 25 and discussed her appraisal of the situation as well as outlining the possibility of this work qualifying for the Community Assistance Program.  Along with the erosion around the banks, erosion was noted around various inlets and outlets.  A double culvert structure through a dam allows overflow water from the South Pond to the wetland area below.  This water passes under Shirl Drive, through the commons and into the North Pond.  Serious undermining of these outlet culverts was also identified which could lead to catastrophic failure of this structure. 

Of the three companies contacted, bids were only provided by two companies.  The Edenton North HOA Board approved applying for a NRD Community Assistance Grant and on December 30, 2020, an application and supporting documents was sent to the Lower Platte Natural Resource District.   The Edenton North request was approved at the January 20, 2021 NRD Board meeting to cover 50% of the final cost.  Following approval, a contract was signed with HR Bookstrom for materials, labor, site repair and overseeding totaling $38,940.  Based on this number, the Community Assistance Grant would cover $19,470.  Work commenced about June 4, 2021.

NEIGHBORHOOD GARAGE SALES

Vickie Stepanich did an excellent job advertising and coordinating the neighborhood garage sales on May 13, 14 and 15.   THANK YOU VICKIE!!

MAINTENANCE OF COMMONS AND PONDS

Since our contracts for care of the commons and ponds are in their last year, new bids were solicited from three companies for pond maintenance and four lawn service companies.  The only bids received were from our current contractors – One6 Lawn Service and Nebraska Lake Management.  Good news – both companies submitted bids for a new three-year contract at the same cost as our present contracts.  The Commons Committee recommended that the Edenton North HOA Board approve these contracts.

LES

Lincoln Electric System will complete planned brush removal sometime this summer under their lines that are on the North end of the commons.

Keep current on information and documents about Edenton North by going to edentonnorth.com

Some pictures from the Edenton North project involving bank stabilization and culvert repair. HR Bookstrom was contracted for this project.  They started June 4, 2021 and completed work July 8, 2021.  A Community Assistance Grant from the Lower Platte South NRD was obtained to pay 50% of the costs.

PICTURES OF BANK EROSION, SEPERATION OF CULVERTS AT THE NORTH END OF SOUTH POND AND CULVERT EROSION.

DURING CULVERT REPAIR

After rip rap was installed, the contractor repaired most areas with fill dirt, over-seeding and matting.

 NORTH POND

SOUTH POND