EDENTON NORTH BOARD MINUTES – JANUARY 26, 2021

The Board Meeting was held at the home of Charles Williams.  Members present were Charles Williams, Karen Gilbert, Kent Lovelace, Rick Tast and Joyce Huff.  Charles called Larry Link and he joined the meeting by phone. 

President Williams called the meeting to order at 7 PM.  A request was made that Joyce Huff prepare minutes for the meeting since no Secretary has been elected for this fiscal year, and the Board agreed unanimously.   

President Williams announced that the only Agenda Item for the meeting was the discussion and decision on bids received by the Commons Committee for repair and stabilization of the ponds. 

In November 2020, it had been reported to Joe Shandera, Commons Committee Chairman, by numerous members that there was significant erosion on both ponds.  Two separate meetings were held at the sites with the different Commons Committee Members.  It was suggested that we contact experts at NRD to evaluate the severity.  During review of the erosion situation, it was discovered that the culverts on the South Pond had eroded and were starting to move.  Joe Shandera contacted a number of firms requesting bids for the work, submitted the request to NRD for the Community Assistance Program, and now wanted our review and decisions regarding the project.

Motion was made by Kent Lovelace to accept the Bookstrom proposal, in conjunction with the NRD Grant, for erosion control and repair and stabilization of both ponds and associated inlets and outlets.  Joyce Huff seconded the motion. 

Question was asked as to why there were not more bids available, and Joe’s process was reported as the following contacts:

  • Sampson Construction – they were not interested in the job
  • General Excavating – they recommended Gana be contacted for the job
  • Gana Trucking and Excavation – bid received for $60,700
  • H. R. Bookstrom Construction – $36,440 + $2,500 for seeding tall fescue
  • Hampton Construction – was going to send list of recommendations, but was not received
  • Another business recommended was a one-man shop, which Joe discussed with Charles, and decided not to spend time with that firm

Question also asked whether we had considered other options for pond maintenance.  The Commons Committee has received recommendations from NRD that if shoreline pond grass is allowed to grow to height of 1 ft, that should help stabilize the shoreline. Our mowing crew has been given these instructions. 

Karen Gilbert had initially asked about references for Bookstrom, researched online and reported positive reviews.  NRD reported they have had good experience with them.  Phil Zillig, Preserve Homeowners Association, also reported positive experience with the company. 

Motion was made by Larry Link to call for a vote on the Bookstrom bid for the pond work, along with the NRD Grant, and motion was seconded by Rick Tast.  President Williams called for individual verbal votes, and the project was approved by a vote of 5-1. 

Motion made by Rick Tast for meeting to adjourn, and seconded by Karen Gilbert.  Motion approved and meeting adjourned.              

2021 COMMONS REPORT

THANK YOU – The Association is fortunate to have the dedicated services of Kent Lovelace, Charles Williams, Detlef Gartzke, Jim Stepanich, David Buchholz, Deb Buchholz and Joe Shandera as members of the Commons Committee.  We also appreciate all homeowners who help in any way to keep the commons free of debris, trash, etc.  THANK YOU FOR KEEPING OUR NEIGHBORHOOD BEAUTIFUL!  Our committee could certainly use more volunteers.  Please let us know that you are interested and we will make sure to include you.

Even though Covid-19 affected many things, it didn’t stop storms or the many neighbors helping with clean up.

—July 23, 2020 post on edentonnorth.com:  Several neighbors have helped keep the commons in great shape by picking up debris from recent high wind storms as well as raising the canopy on some trees to make for easier mowing. Neighbors helping included: Bruce & Fay Myers, Ann Tomhave, Charles Williams, Julie Shaw, Kent Lovelace, Detlef Gartzke, Steve Mawson, Cindy Pomajzl, Barb Ferguson and Wendy Bonaiuto. Pictures can be found on edentonnorth.com.

—October 8, 2020 post on edentonnorth.com:  On Thursday, October 8, 2020, several Commons Committee members and other neighbors met to trim trees in the Commons. Those helping included Charles Williams, Detlef Gartzke, Jim Stepanich, Deb and Dave Buchholz, Gayle and Mike Sharkey, Steve Mawson, Bruce Myers, Cindy Hobelman and Joe Shandera. As mentioned in the minutes of the last Board meeting, Christiansen Tree Service is scheduled to complete some tree removal in the Commons next week and have agreed to chip up our piles. Thanks for your efforts to help beautify the Commons.  Pictures can be found on edentonnorth.com.

These two efforts really made a difference this spring in terms of debris left from the winter.

POND EROSION PROJECT

In September of 2020, several neighbors living around the stormwater retention ponds noticed increased erosion of the banks and brought this to the attention of the Edenton North Commons Committee.  Contact was made with four companies to provide us with their suggestions for remediating the erosion and an estimate to complete the work.  At the suggestion of one of the committee members, Lower Platte South Natural Resources District was contacted to provide their expertise.  Tracey Zayac met with Joe Shandera on November 25 and discussed her appraisal of the situation as well as outlining the possibility of this work qualifying for the Community Assistance Program.  Along with the erosion around the banks, erosion was noted around various inlets and outlets.  A double culvert structure through a dam allows overflow water from the South Pond to the wetland area below.  This water passes under Shirl Drive, through the commons and into the North Pond.  Serious undermining of these outlet culverts was also identified which could lead to catastrophic failure of this structure. 

Of the three companies contacted, bids were only provided by two companies.  The Edenton North HOA Board approved applying for a NRD Community Assistance Grant and on December 30, 2020, an application and supporting documents was sent to the Lower Platte Natural Resource District.   The Edenton North request was approved at the January 20, 2021 NRD Board meeting to cover 50% of the final cost.  Following approval, a contract was signed with HR Bookstrom for materials, labor, site repair and overseeding totaling $38,940.  Based on this number, the Community Assistance Grant would cover $19,470.  Work commenced about June 4, 2021.

NEIGHBORHOOD GARAGE SALES

Vickie Stepanich did an excellent job advertising and coordinating the neighborhood garage sales on May 13, 14 and 15.   THANK YOU VICKIE!!

MAINTENANCE OF COMMONS AND PONDS

Since our contracts for care of the commons and ponds are in their last year, new bids were solicited from three companies for pond maintenance and four lawn service companies.  The only bids received were from our current contractors – One6 Lawn Service and Nebraska Lake Management.  Good news – both companies submitted bids for a new three-year contract at the same cost as our present contracts.  The Commons Committee recommended that the Edenton North HOA Board approve these contracts.

LES

Lincoln Electric System will complete planned brush removal sometime this summer under their lines that are on the North end of the commons.

Keep current on information and documents about Edenton North by going to edentonnorth.com

POND AND CULVERT PROJECT

Some pictures from the Edenton North project involving bank stabilization and culvert repair. HR Bookstrom was contracted for this project.  They started June 4, 2021 and completed work July 8, 2021.  A Community Assistance Grant from the Lower Platte South NRD was obtained to pay 50% of the costs.

PICTURES OF BANK EROSION, SEPERATION OF CULVERTS AT THE NORTH END OF SOUTH POND AND CULVERT EROSION.

DURING CULVERT REPAIR

After rip rap was installed, the contractor repaired most areas with fill dirt, over-seeding and matting.


 NORTH POND

SOUTH POND

FALL TREE TRIMMING PROJECT

On Thursday, October 8, 2020, several Commons Committee members and other neighbors met to trim trees in the Commons. Those helping included Charles Williams, Detlef Gartzke, Jim Stepanich, Deb and Dave Buchholz, Gayle and Mike Sharkey, Steve Mawson, Bruce Myers, Cindy Hobelman and Joe Shandera. As mentioned in the minutes of the last Board meeting, Christiansen Tree Service is scheduled to complete some tree removal in the Commons next week and have agreed to chip up our piles. Thanks for your efforts to help beautify the Commons.

NEIGHBORS HELPING IN THE COMMONS

Several neighbors have helped keep the commons in great shape by picking up debris from recent high wind storms as well as raising the canopy on some trees to make for easier mowing. Neighbors helping include: Bruce & Fay Myers, Ann Tomhave, Charles Williams, Julie Shaw, Kent Lovelace, Detlef Gartzke, Steve Mawson, Cindy Pomajzl, Barb Ferguson and Wendy Bonaiuto. A few of the piles are pictured below.

2020 Board of Director’s Meeting Notes

Edenton North Homeowners Association Board of Director’s Meeting, June 11, 2020

Present: Charles Williams, Larry Link, Kent Lovelace, Rick Tast, Karen Gilbert, Linda Petersen, Joyce Huff, Marcia Gartzke.

Charles indicated that the Commons Committee assessed the trees in the commons area. Several trees need to be removed or trimmed. Three bids were received for this work. Christensen tree service was chosen with the lowest bid.

Joyce Huff presented the Proposed Budget. Since our fiscal year does not end until the end of June, it was a preliminary budget. Once Joyce has received and paid all the bills, she will complete the Proposed Budget. However, the Board agreed that the Long-Term Pond Maintenance (normally $5000) will not be funded in the 20/21 fiscal year because the Reserve currently has $75,000 in it and the cost of removing trees and trimming others will cost nearly $5000. The work on the trees will not be completed before this fiscal year end; therefore it will be a 20/21 expense. The association dues for B Lot members will be reduced to $40. Dues for A Lot members will remain at $250 and C Lot members will remain at $10. Larry Link made a motion to approve the preliminary budget and association annual dues. Rick Tast seconded. Carried.

Due to the current Covid-19 pandemic, there was much discussion on how to hold the Annual
meeting. Rick Tast made a motion to hold it virtually via Zoom. Larry Link seconded. After much discussion, the motion carried 6 – 2. It is scheduled for July 29 at 7 PM. Rick Tast offered to set up the Zoom meeting and will help Charles facilitate the meeting. There are three Board positions to fill. Dave Holland has moved out of the neighborhood and Linda Petersen will be moving later this summer. Marcia Gartzke’s term expires after the Annual Meeting. The Board was asked to obtain nominations from their neighbors.

The Annual Meeting agenda, proposed budget and bill for the association dues will go out to the members 2 weeks prior to the meeting. The Zoom invitation will be posted on the association website http://www.edentonnorth.com along with the Commons Committee report.

Thanks to Joe Shandera for all his work on the Commons Committee. Also a special thanks to Linda Petersen for her work on the Board since it’s inception. She served as the Treasurer for many years.

Larry Link made a motion to adjourn. Rick Tast seconded. Carried

ADDENDUM: Through the week following the Board meeting, there was some uneasiness voiced by various Board members about handling a virtual Annual Meeting. It was felt that our neighborhood residents would be better served by having a face-to-face meeting when it is safe to do so. Therefore, Marcia Gartzke made the following e-mail motion:

Due to the current COVID-19 situation and lack of a Zoom account, I make a motion to postpone the Annual HOA Meeting until a decision as to a date and location can be determined, based on DHHS Health Directives. The meeting date and location shall be determined no later than September 1, with a meeting being held in the Commons area as a last resort.

Joyce Huff seconded the motion. The Board cast their votes via email. The motion carried 7-1. Respectfully submitted, Marcia Gartzke, Secretary

2020 COMMONS REPORT

Since our last report dated July, 2019, the Edenton North Commons Committee has lost the services of two active members.  We were saddened by the passing of Lon Pomaizl in January, 2020.  Dave Holland, who had served Edenton North Home Owners Association in many capacities since its inception, moved to Iowa in May of 2020.  The Association is fortunate to have the dedicated services of Kent Lovelace, Charles Williams, Detlef Gartzke, Jim Stepanich and Joe Shandera.  We also appreciate all homeowners who help in any way to keep the commons free of debris, trash, etc.  THANK YOU FOR KEEPING OUR NEIGHBORHOOD BEAUTIFUL!  Our committee could certainly use more volunteers.  Please let us know that you are interested and we will make sure to include you.

Our major work has involved TREES!  Last fall, we worked with Lincoln Tree Service to remove some branches that were encroaching near a home on Shirl Ct.  

In preparation for the mowing season, a crew of Joe, Taylor and Nicki Schlegelmilch, Jim Stepanich, Kent Lovelace, Charles Williams and Joe Shandera spent a March morning picking up and cutting up fallen tree branches from the winter storms.  Fortunately, Nicki was able to arrange for her father to bring his trailer to haul our “pile.

Late May and early June storms have also required the removal of several garbage cans and yard waste bags full of debris.  Upon the recommendation of the Commons Committee, the Board recently approved a bid from Christiansen Tree Service to trim and/or remove some Cottonwood and Willow trees in the Commons.

Another issue we dealt with this spring was the separation of a street culvert into the South Pond from 75th street.  While in the process of getting bids to make repairs, Dave Holland remembered that the City had fixed a similar issue soon after the Association was formed.  The city was contacted, agreed that they were responsible and repaired the culvert.

One6 Lawn Service is in the 2nd year of a 3-year contract for mowing, fertilizing and weed control of the commons.  Nebraska Lake Management is in the 2nd year of a 3-year contract for pond maintenance.

Vicki Stepanich continues to coordinate the neighborhood garage sales.  Due to County Health guidelines, the May sales were cancelled and have been rescheduled to July 9, 10 and 11.  THANK YOU VICKI !!

Keep current on information and documents about Edenton North by going to edentonnorth.com

IMPORTANT INFORMATION ABOUT EDENTON NORTH SPRING GARAGE SALES

The annual North Edenton HOA yard sale, usually held in May, will be postponed until a later date in the summer when, hopefully, life is back to normal.  This year’s event should be very successful since a lot of neighbors are spending this time of staying home to clean out closets, drawers, and cupboards.  Keep in mind that Goodwill offers pick up at your location after the HOA yard sales of any leftover treasures.  Please ensure that if you plan to participate in the HOA yard sale, that all items are clean and safe for the public.  If you have any questions or comments or plan to participate in the  North Edenton HOA yard sale, contact Vickie at two.steps25@mail.com.  Please stay home, stay healthy, and stay in touch with your family and friends.